Introduction
The Microsoft Business Solutions – Solomon® Purchasing course explores the details for the Purchasing module from how to enter simple purchase orders with only three pieces of information: vendor ID, inventory item ID, and quantity to everything else — including unit cost, unit of measure, and account/sub-account information, based on your business rules.
Learn to make informed decisions using a variety of reports that help you negotiate the best prices by understanding what products and services your company needs, the right time to order them, and the best vendors.
Use the automatic vouchering process to create accounts payable vouchers and update inventory immediately, rather than when the vendor invoice arrives. Create a receipt with just the PO Number from a packing slip.
When entering receipts track open orders, override unit costs, and receive quantities larger than original orders. This class discusses topics such as how units of measure, which can differ from an item’s stock unit, are automatically converted on receipt to stock unit measures, to update inventory accurately.
We discuss how to use the indicators on PO line items to indicate whether items are for internal use, such as office supplies, or for inventory, such as resale or production items.
Audience
Purchasing training is recommended for anyone who plans to implement,
use, maintain, consult, or support Microsoft Solomon. The class is targeted
toward data entry clerks, administrators, office managers, CEO’s,
and consultants who need to understand the technical aspects of Purchasing
and gain foundational knowledge of the application functionality.
At Course Completion
After completing this course, students will be able to:
Enter Purchase Orders, Receipts
and Returns
Use inquiry screens and reports to extract appropriate information for
business processes
Enter Landed Costs at the time you enter the receipt of inventory
Enter Landed Costs after the items have been received
Close the Purchasing module
Define set up options for the module that allow you to customize your
system to better fit your organization’s unique needs
Prerequisites
Before attending this course, students must have:
General knowledge of Microsoft
Windows.
Knowledge of basic navigation functions in Microsoft Solomon
Completion of General Ledger and/or Accounts Payable, training course
required
Microsoft Certified Professional Exams
No Microsoft Certified Professional exams are associated with this course
currently.
Course Materials
The student courseware includes a comprehensive workbook.
Course Outline
Chapter 1: Overview
This overview chapter introduces you to the Purchasing module of the Microsoft
Solomon product and training course, and the screens and processes that
are used to complete the accounting cycle in Purchasing.
Also, it is important to note that this chapter is optional and can be skipped at the instructor’s discretion if the instructor feels that each student’s background provides sufficient experience in these topic areas.
Main Topics
Course Description
Module Overview
Process Flow
Other Features
After completing this chapter, students will be able to:
Understand the goals of this
course
See how the Purchasing module fits into the suite of available modules
for the Solomon system
Follow the flow of transactions through Purchasing
Chapter 2: Active Overview
This chapter examines the core processes that are used in the Purchasing
module. We introduce each step in the accounting cycle, briefly discuss
its purpose and primary features, and focus on its function in the accounting
cycle. Please note that this chapter is not intended to provide you with
a detailed primer on each of these topics.
This chapter is optional and can be skipped at the instructor’s discretion if the instructor feels that each student’s background provides sufficient experience in these topic areas.
Main Topics
Procedures for Processing Purchase Orders
Processing Orders – Step by Step
After completing this chapter, students will be able to:
Understand the flow of Purchasing
transactions
Understand the process of entering Purchase Orders
Receive goods
Chapter 3: Creating Purchase Orders
This chapter examines the process of entering purchase orders. We discuss
the types of purchase orders available and the steps for processing each
of the different types. We also print purchase orders in this lesson.
Main Topics
Procedures for Creating Regular Orders
Procedures for Creating Drop-Ship Orders
Procedures for Creating Blanket Orders
Procedures for Creating Standard Orders
Purchase Order Screen
Reports
Lab: Creating Regular Purchase Orders
Enter a purchase order to restock inventory quantity
Lab: Creating Drop-Ship Orders
Create a Drop Ship order to ship quantity from a vendor directly to a
customer
Lab: Creating Blanket Orders
Create a blanket order to take advantage of special pricing
Lab: Request for Quote
Create a quote to request prices from several vendors.
Lab: Creating a Regular Order from a Blanket Order
Create an order against a blanket order to request shipment of goods.
Lab: Creating a Regular PO from a Quote
Convert a quote into an actual purchase order
Lab: Print Purchase Orders
Print all or selected purchase orders
Lab: Creating Change Orders
Create a change order to track adjustments to a purchase order
After completing this chapter, students will be able to:
Understand the various types
of purchase orders and when purchase orders are used
Understand the procedure used to enter purchase orders into the Purchasing
module
Understand purchase order header, detail, and shipping information
Print Purchase Orders
Understand the status reports available for purchase orders
Chapter 4: Inventory and Receipts
This chapter discusses the concepts of entering receipts against purchase
orders and returning goods to vendors. We discuss the updates made to
the modules that integrate with Purchasing when receipts are entered and
the process for creating automatic vouchers and adjustments for Accounts
Payable.
Main Topics
Procedures for entering regular receipts
Procedures for entering returns
Reporting
Lab: Receive and Voucher a PO in Full
Enter a receipt in Purchasing and automatically create a voucher
Lab: Enter a Return
Enter a return in the Purchasing Receipts screen for damaged goods
Automatically create an adjustment for accounts payable
Lab: Partial PO Receipt without Vouchering
Enter a receipt for a partial shipment and do not create a voucher
Lab: Complete Partially Received PO
Manually complete an order that will not receive remaining quantity
Lab: Complete a Drop-Ship
Complete a drop ship order when inventory is received by the customer
After completing this chapter, students will be able to:
Understand how to receive goods
into inventory in part or in full
Understand the procedures used to complete a drop-ship order
Understand the procedure for entering returns
Enter return transactions
Understand the status reports available for receipts
Chapter 5: Module Integration
In this chapter, we examine the interaction between the Purchasing module
and the modules updated by purchasing transactions. We view the vouchers
created by the receipt process in accounts payable, and the transactions
in general ledger. We review the reports used to cross reference the accounts
payable information back to purchasing and how to view receipts that have
not been vouchered. We also discuss purchase price variances.
Main Topics
General Ledger
Accounts Payable
Purchase Price Variance
Reports
Lab: Voucher Invoice for Partial PO Receipt
Enter a receipt for a Purchase Order in the Accounts Payable Voucher and
Adjustment screen.
After completing this chapter, students will be able to:
Understand the impact of Receipt/Invoice
Entry transactions to General Ledger
Understand the relationship between the Purchasing and Accounts Payable
modules
Understand Purchase Price Variances
Chapter 6: Purchase Order Inquiry and Reports
This chapter examines the inquiry screens and reports that are provided
to assist in making purchasing decisions and to track purchasing data.
We discuss the process for replenishing inventory based on purchasing
report information and how to view inventory quantity and cost information
by vendor.
Main Topics
Printing Purchase Orders
Reordering
Purchase Order Information
After completing this chapter, students will be able to:
View purchasing information
using Inquiry screens
Retrieve information from the purchasing module using reports
Chapter 7: Landed Cost Setup
The objective of this chapter is to examine the screens used to set up
the Landed Cost function. We discuss the integration of the landed cost
module to the other Solomon modules and how landed costs are allocated
to inventory items.
Main Topics
Module Integration Diagram
Module Implementation Worksheet
Landed Cost Categories
IN Setup
Reason Codes
Landed Cost Codes
Vendor Maintenance
After completing this chapter, students will be able to:
Understand the transaction
flow for Landed Costs
Complete the Setup process for landed costs
Chapter 8: Processing Landed Costs
This chapter discusses the points of entry for landed cost transactions.
Lean to enter Landed Costs in Receipt Entry or Voucher and Adjustment
Entry. We discuss how to process transactions in each of these scenarios.
Main Topics
Landed Cost Process Flow
Receipt/Invoice Entry
Landed Cost Receipt Entry
Process PO Landed Cost Batches
Voucher and Adjustment Entry
Landed Cost Allocation Entry
Process AP Landed Cost Batches
Lab: Third Party Landed Cost in AP
Enter and allocate a landed cost for sales tax
After completing this chapter, students will be able to:
Enter Landed Costs in Receipt/Invoice
Entry
Enter Landed Costs in Voucher and Adjustments
Process Landed Cost batches
Chapter 9: Closing
This chapter teaches you to create a closing checklist to ensure all transactions
and activities have been completed for the accounting period, produce
appropriate audit trail reports, correct an out of balance condition,
and close only the Purchase Order and Accounts Payable modules or all
modules for the period. We also discuss the detail retention and deletion
options.
Main Topics
Balance to the General Ledger
Close for the Month or Year
Delete Purchasing Detail
Perform PO Integrity Check
After completing this chapter, students will be able to:
Understand the timing of closing
the Purchasing module with the other Distribution modules
Determine the possible cause of out-of-balance conditions between Purchasing
and Accounts Payable
Use the module integrity check
Appendix A: Purchasing Setup
Understand the defaults and user options defined in the Purchasing Setup
screen. Even though these options are typically not changed after the
product is implemented, you will gain understanding of default values
and processes through the settings in this screen.
Main Topics
Purchasing Policies
Purchasing Setup Checklist
Module Implementation Worksheet
PO Setup
After completing this chapter, students will be able to:
Understand the decisions that
need to be made prior to setting up the Purchasing module
Define options in the PO Setup screen to affect processing
Appendix B: Sales Tax Maintenance
This chapter discusses the options for tracking Sales Tax. Learn to define
taxes and enter updated tax rates. Set default tax id’s for customers/vendors
and use taxes in data entry.
This chapter is optional and can be skipped at the instructor’s discretion. If the instructor feels that each student’s background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
Sales Tax Procedures
Tax Maintenance
Tax Categories
Tax Groups
Assigning Taxes to Customers
Using Taxes in Data Entry
Tax Reporting
After completing this chapter, students will be able to:
Define Sales Taxes
Understand Tax Groups
Understand Tax Categories
Use taxes in data entry
Appendix C: Terms Maintenance
Define payment terms for vendors/customers. Learn to set up terms with
discount options. Multiple installments can be defined using standard
frequencies or user defined payment dates and amounts.
This chapter is optional and can be skipped at the instructor’s discretion. If the instructor feels that each student’s background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
Shared Information Terms Maintenance
Multiple Installments
Using Multiple Installment Terms
After completing this chapter, students will be able to:
Define Terms for use in Data
Entry
Create Multiple Installment Terms
Use multiple installment Terms
For more information or to give feedback, send e-mail to info@OneApex.com or call 949-597-2100