Accounts Receivable in Microsoft Dynamics SL 6.5
Course 8543: One day; Instructor-Led
Introduction
In just one day, the Microsoft DynamicsT SL Accounts Receivable class
explores the accounting cycle and the processes required to enter invoices
and receive payments from customers. This course will show you how to
perform additional functions such as credit memos, prepayments, small
balance write off, print customer statements, reverse and void payments,
and month-end closing. Learn to set terms for calculating document discount
dates and due dates, use balance forward and open-item statements, and
apply any mix of the comprehensive service and finance charges available.
You will gain a thorough understanding of these topics which will allow you to apply payments and credit memos to specific unpaid invoices by using several automatic payment application options. This will keep customer payment information consistent and accurate. You will learn to use comprehensive reporting features to present data in different ways, including many standard reports such as Aged Accounts Receivables, Customer Trial Balance, and the Accounts Receivable Batch Register. This course will also teach you how to define default values that automatically populate data fields and gather the information you need to make better business decisions by exploring powerful inquiry and lookup functions.
Learn how to improve productivity, reduce cycle time, and gain control over accounts receivable processes. Speed data entry with recurring invoice options that automatically default payment terms and other fields defined in the customer maintenance record. Apply payments manually or automatically to invoices on a monthly or periodic basis. This is an essential course for all end-users, consultants, and implementers who want to learn about this core module of the Microsoft Dynamics SL Financial system.
Classroom training provides serious, in-depth learning thorough hands-on interaction. From demonstrations to presentations to classroom activities, you will receive hands-on experience with instruction from our certified staff of experts and increase productivity and efficiency by learning tips and tricks from product specialists.
Audience
Accounts Receivable training is recommended for anyone who plans
to implement, use, maintain, consult, or support Microsoft Dynamics SL.
The class is targeted toward data entry clerks, administrators, office
managers, CEO's, and consultants who need to understand the technical
aspects of Accounts Receivable and gain foundational knowledge of the
application functionality.
At
Course Completion
After completing this course, students will be able to:
• Perform
all Accounts Receivable related data entry functions including customer
invoicing, customer payment application, and recurring invoices.
• Perform maintenance on Accounts Receivable documents and maintenance
records such as customers, customer classes, and recurring invoices.
• Apply payments and prepayments to customer balances or against
specific invoices.
• Print standard reports for audit trail purposes, financial analysis
and to verify data entry.
• Identify the impact of the Accounts Receivable module on other
modules.
• Troubleshoot and correct operator input errors including incorrect
period to post, incorrect document amounts, or dates and incorrect or
unnecessary documents.
• Perform month-end procedures including aging customer documents,
closing statement cycles, and printing customer statements.
Prerequisites
• General knowledge of Microsoft® Windows®.
• Knowledge of Basic navigation functions in Microsoft Dynamics
SL.
• Completion of General Ledger training course is helpful but not
required.
Microsoft Certified Professional Exams
This course will help the student prepare for the following Microsoft
Certified Professional exam:
• Exam
Microsoft Dynamics SL Financials:
Course Materials
The student courseware includes a comprehensive workbook.
Course
Outline
Chapter 1: Overview
The purpose of this chapter is to introduce you to the Accounts Receivable module of Microsoft Dynamics SL product and training course. This chapter introduces the windows and processes that are used to complete the accounting cycle in Accounts Receivable.
Also, it is important to note that this chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Course
Description.
• Module Overview.
• Accounts Receivable Process Flow.
• Other Features.
After completing this chapter, students will be able to:
• Understand
the goals of this course.
• See how the Accounts Receivable module fits into the suite of
available modules for the Microsoft Dynamics SL system.
• Follow the flow of transactions through Accounts Receivable.
Chapter 2: Active Overview
This chapter examines the core processes that are used in the Accounts Receivable module. The purpose of this chapter is to introduce each step in the accounting cycle, briefly discuss its purpose, and primary features, and focus on its function in the accounting cycle. Please note that this chapter is not intended to provide you with a detailed primer on each of these topics.
This chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Transaction
Flowchart.
• Invoice Entry.
• Payment Entry.
• Viewing Results.
After completing this chapter, students will be able to:
• Identify
the basic processes required to enter a customer invoice.
• Understand the purpose of the Payment Application process.
• View the results of transactions.
Chapter 3: Customer Maintenance
This chapter examines the setup of customers. The purpose of this chapter is to describe the information required to define a customer in the system. A customer must be defined before Accounts Receivable documents can be entered.
Main Topics
• Procedures
for Maintaining Customers.
• Customer Maintenance window.
• Customer Class Maintenance window.
• Customer History window.
Lab: Customer Maintenance
• Create
new customers.
After completing this chapter, students will be able to:
• Create
and maintain customers.
• Define default values for customers.
• Understand the uses of the customer classes.
• View Customer Balances.
Chapter 4: Invoice and Adjustment Entry
This chapter discusses the concept of batch entry. The fields and features of the Invoice and Memo window are discussed. This chapter examines the types of documents that can be entered in the Invoice and Memo window and the processes required to update customer balances. Execute reports to verify information entered. Use the Document Maintenance window to edit information after a batch is released.
Main Topics
• Procedures
for Entering Invoices.
• Invoice and Memo Entry window.
• Debit and Credit Memo documents.
• Document Maintenance.
• Releasing Accounts Receivable documents.
• Accounts Receivable batch reports.
Lab: Invoice and Memo Entry
• Enter
documents to issue invoices to customers.
Lab: Credit Memo Entry
• Issue
a credit memo to a customer for unneeded goods.
Lab: Invoice and Memo Entry (Optional)
• Enter
a batch of invoices with documents for various customers.
After completing this chapter, students will be able to:
• Create
invoice, debit memo and credit memo documents.
• Edit documents for customers.
Chapter 5: Customer Inquiry
The objective of this chapter is to examine the series of windows available for viewing customer balances and drilling down to the transaction details. The Inquiry windows allow you to view customer balances and documents without having to print reports. Learn to view balances and drill down to the details of the transactions.
Main Topics
• Customer
Inquiry Window.
• Customer Activity window.
• Documents Report.
• Customer History.
Lab: Customer Inquiry
• Use
the Customer Inquiry window to view Accounts Receivable data
Lab: Customer Reports
• Use
the Aged AR report to view customer data.
After completing this chapter, students will be able to:
• Perform
customer inquiries.
• Locate customer documents.
• Drill down to document details.
Chapter 6: Payment Application
The chapter explores the different ways that payments, prepayments, and credit memos are applied to invoices. The auto payment application process is discussed as well as the differences, advantages, and disadvantages among the different application methods.
Main Topics
• Payment
Application Window.
• Payment Entry Window.
• Auto Payment Application Process.
• Payment Applications Report.
Lab: Payment Entry and Application
• Print
the Cash Requirements report and select documents for payment processing.
Lab: Payment Entry and Application
• Enter
a payment and immediately apply it to a specific customer invoice.
Lab: Payment and Prepayment Entry
• Use
the Payment Entry window to enter payments for customers.
Lab: Payment Application
• Apply
previously entered payments to specific customer documents.
After completing this chapter, students will be able to:
• Create
payments for customers.
• Apply payments to specific customer invoices.
• Apply credit memos to customer invoices.
• Create Pre-payments.
Chapter 7: Payment Application Inquiry/Reversal
This chapter explores the options for dealing with incorrect payments. We show you how to reverse payment applications, correct payments entered for the wrong customer, void payments, and optionally charge Non Sufficient Fund fees.
Main Topics
• Reverse
Payment Applications.
• Reclassify payments to different customers.
• Void Payments.
Lab: Payment Application Inquiry/Reversal
• Use
each of the functions in the Payment Application Inquiry/Reversal window
to void, reclassify, and reverse payment applications.
After completing this chapter, students will be able to:
• Reverse
Payment Applications.
• Reassign payments to different customers.
• Void payments.
Chapter 8: Small Balance/Credit Write-Off
In this lesson you learn how to void a payment after it has been issued. View the reinstated invoice, and understand the steps to issue a new payment.
Main Topics
• Write-Off
using Payment Application window.
• Small Balance/Credit Write Off.
Lab: Write Off in Payment Applications
• Write
off a discount taken after the discount date using the Payment Application
window.
Lab: Small Balance Write Off
• Write
off documents that met specified criteria.
After completing this chapter, students will be able to:
• Set
limits for Small Balance Write-off.
• Write off small balances and credits during Payment Application.
• Write off small balances and credits for a set of documents.
Chapter 9: Recurring Invoices
Use the recurring invoice feature to make repetitive documents more efficient. This chapter shows you how to define a recurring item and execute the process to create the invoice each period.
Main Topics
• Procedures
for using Recurring Invoices.
• Recurring Invoice Maintenance.
• Generate Recurring Invoices.
Lab: Create a Recurring Invoice
• Create
a recurring item for a quarterly service contract.
• Generate the recurring invoice.
After completing this chapter, students will be able to:
• Determine
when invoices should be defined as Recurring Invoices.
• Set up Recurring Invoices.
• Process Recurring Invoices to generate a batch.
Chapter 10: Customer Statements
The objective of this chapter is to introduce the procedures that should be run prior to printing customer statements. We look at how to set up and apply finance charges, view aging balances, and, the options for assigning customers to statement cycle groups and printing statements.
Main Topics
• Procedures
for processing customer statements.
• Statement Cycle Maintenance.
• Apply Finance Charges.
• Age Customer Detail.
• Close Statement Cycle.
• Print Statements.
Lab: Process Customer Statements
• Apply
Finance Charges.
• Age Customer Detail.
• Close the Statement Cycle.
• Print Customer Statements.
After completing this chapter, students will be able to:
• Decide
when to print customer statements.
• Define statement cycles for customers.
• Age customer documents.
• Apply Finance Charges
Chapter 11: Month End and Closing
The objective of this chapter is to understand how to create a closing checklist to ensure all transactions and activities have been completed for the accounting period. Produce appropriate audit trail reports and lean to correct an out of balance condition, and close only Accounts Receivable or all modules for the period. This chapter also discusses the detail retention and deletion options.
Main Topics
• Balance
the Accounts Receivable module to the General Ledger.
• Correct an Out of Balance Condition.
• Close for the Month or Year.
• Delete Accounts Receivable Detail.
• Perform Accounts Receivable Integrity Payment.
After completing this chapter, students will be able to:
• Understand
Month-End processes and procedures.
• Balance Accounts Receivable to General Ledger.
• Decide when to close Accounts Receivable for the period.
• Execute the Closing process.
• Delete detail for Accounts Receivable.
• Understand the AP Integrity Check and when to use it.
Appendix A: Accounts Receivable Setup