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Inventory Management in Microsoft Dynamics NAV 5.0

Course 8611: Two days; Instructor-Led

Introduction

This 2-day course covers all aspects of the inventory and basic warehousing functionality available for Microsoft Dynamics NAV, as well as conceptual information on inventory management in general. This course also provides background information to set up Microsoft Dynamics NAV for inventory management.

Typical inventory tasks are covered, such as availability analysis, inventory reclassification and adjustment. All possible inbound, internal, and outbound item handling tasks are described, including how to perform these for assigned serial/lot numbers. Lastly, the comprehensive Item Tracing feature is covered in detail.

Audience

The intended audience for this course is individuals who want to learn how to set up and use inventory management functionality in Microsoft Dynamics NAV.

The course is targeted toward sales people, consultants, and implementers within a Microsoft partner staff who need to master the inventory management functionality in order to support or teach it to end users, such as order processors, account managers, and purchasing agents.

At Training material Completion

Completing this course allows students to:

•

Determine actual and projected item availability.
•

Make manual adjustments to inventory quantities.
•

Count and record how many items are physically present in inventory.
•

Reclassify an inventory item by changing information attached to its item ledger entry.
•

Reserve items on inventory or inbound.
•

Track from demand to matching supply and vice versa.
•

Distinguish reservations from order tracking links.
•

Set up a company with multiple locations.
•

Link customers and vendors to locations.
•

Set up responsibility centers.
•

Link users, customers, and vendors to responsibility centers.
•

List multi-location setup guidelines.
•

Get an overview of Cronus setup data.
•

Create sales and purchase orders for multiple locations.
•

Create and set up stockkeeping units.
•

Set the program up to handle transfers.
•

Explain central transfer concepts.
•

Create and post manual transfers.
•

Identify the locations and quantities of items in transit.
•

View inventory value of items in transit.
•

Set up locations for warehousing, including bin setup.
•

Receive and put away items using the purchase order, inventory put-away, or warehouse receipt documents.
•

Pick and ship items using the sales order, inventory pick, or warehouse shipment documents.
•

Move items between bins.
•

Adjust item quantities in bins.
•

Set up Item Tracking.
•

Distinguish when and how to use serial/lot numbers.
•

Handle inbound serial lot numbers.
•

Handle serial/lot numbers on inventory.
•

Handle outbound serial/lot numbers.
•

Trace posted serial/lot numbers throughout the supply chain.
•

Navigate with serial/lot numbers.
•

Print serial/lot number documents and reports.
•

Reserve items with serial/lot numbers.

Prerequisites

Before attending this course, students must have:
•

Taken the Introduction to Microsoft Dynamics NAV 5.0 course
•

Knowledge of basic business processes and ERP user roles
•

Basic knowledge of distribution and logistics

Microsoft Certified Professional Exams

No Microsoft Certified Professional exams are associated with this course currently.

Course Materials

The following materials for Microsoft Dynamics NAV version 5.0 are related to this course:
•

Introduction
•

Finance
•

Trade

Exam

This course is related to the Trade/Inventory exam

Chapter 1: Control Inventory

Course Outline

Inventory management is a cornerstone of any company within the wholesale and manufacturing business. Inventory reliability at a low cost is the key factor to ensure the smooth functioning of all related operations.

The Basic Inventory granule in Microsoft Dynamics NAV supports companies in achieving their goals of having accurate inventory data and reliable availability figures. The "Introduction" course provides a general explanation with regard to the first goal: the functions and use of item cards representing inventory records.

Main Topics
•

Analyze Item Availability
•

Adjust Inventory
•

Count Inventory
•

Reclassify Inventory

Completing this chapter allows students to:

•

Determine actual and projected item availability.
•

Make manual adjustments to inventory quantities.
•

Count and record how many items are physically present in inventory.
•

Reclassify an inventory item by changing information attached to its item ledger entry.

Chapter 2: Reserve and Order Track Items

For many companies, the greater challenge lies in their ability to couple demand with supply in a manner that provides transparency and guarantees superior customer satisfaction without increasing inventory carrying costs.

To meet such a challenge, most wholesalers and manufacturers generally need the ability to:

•

Ensure that a specific demand can always be fulfilled by committing a corresponding supply to it.
•

See the details of such allocations to locate alternatives that can satisfy urgent customer requests in situations where inventory is otherwise unavailable.

The program supports these needs with the following features:

•

Reservations
•

Order tracking

Main Topics

•

Reserve Items
•

Track Supply and Demand
•

Reserving vs. Order Tracking

Completing this chapter allows students to:

•

Reserve items on inventory or inbound.
•

Track from demand to matching supply and vice versa.
•

Distinguish reservations from order tracking links.

Chapter 3: Set Up a Company with Multiple Locations

Many modern companies have their organization and operations distributed over large geographic areas, with each unit being managed independently. Such an approach to organizing their business helps companies gain competitive advantage through achieving operational flexibility and customer responsiveness. At the same time, companies with multiple locations face the challenge of retaining control over their decentralized operations and optimizing the inventory flows. To meet this challenge, such companies must ensure that the real-time information generated at the location level is available to the rest of the organization.

The Multiple Locations and Responsibility Centers granules in Microsoft Dynamics NAV provide companies that have multiple sites the opportunity to manage their business operations in the most flexible, yet optimal way.

With the Multiple Locations granule, companies can manage their inventory in multiple locations using one database. Two concepts, location and stockkeeping unit, are the cornerstone of this granule.

Main Topics

•

Set Up a Company with Multiple Locations
•

Link Customers and Vendors to Locations
•

Set Up Responsibility Centers
•

Link Responsibility Centers
•

Guidelines for Setting Up Responsibility Centers
•

Overview of Cronus Organizational Setup
•

Sell and Purchase in a Company with Multiple Locations
•

Control Inventory at Multiple Locations

Labs

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Create and Set Up a New Location
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Create and Set Up a New Responsibility Center
•

Set Up a Multi-site Company
•

Create Purchase Orders in a Company with Multiple Locations
•

Create a Sales Order in a Company with Multiple Locations
•

Create and Set Up Stockkeeping Units

Completing this chapter allows students to:

•

Set up a company with multiple locations.
•

Link customers and vendors to locations.
•

Set up responsibility centers.
•

Link users, customers, and vendors to responsibility centers.
•

List multi-location setup guidelines.
•

Get an overview of Cronus setup data.
•

Create sales and purchase orders for multiple locations.
•

Create and set up stockkeeping units.

Chapter 4: Transfer Between Locations

Many large wholesale distributors and manufacturers have a number of branch warehouse locations, each servicing a specific area or region. To minimize their total inventory level, these companies often follow the strategy of having safety stock in one main warehouse, while maintaining minimum inventory in regional warehouses. This practice requires the transfer of inventory from the main warehouse to the regional ones. Companies also move inventory from one location to another to satisfy unexpected demand.

If the company is large enough, a significant amount of inventory can be in transit at any given time. This creates problems from both a financial and a logistical perspective. Financially, it is difficult to determine the value of the inventory, because it is in transit. Logistically, it is not possible to accurately estimate total availability of the inventory.

With the Location Transfers granule, companies use a transfer order to accurately track the movement of inventory from one location to another. To transfer items, companies create a transfer order containing a line for each inventory item being transferred. When the inventory is shipped from the source location, it is considered to be in transit until received at its destination.

Main Topics

•

Set Up Transfers
•

Use Transfer Orders
•

View Items in Transit

Labs

•

Set Up a Transfer Route
•

Transfer Items between Locations

Completing this chapter allows students to:

•

Set the program up to handle transfers.
•

Explain central transfer concepts.
•

Create and post manual transfers.
•

Identify the locations and quantities of items in transit.
•

View inventory value of items in transit.

Chapter 5: Perform Basic Warehouse Tasks

Maximum efficiency, data accuracy, and reliability in inventory management and warehousing operations are of utmost importance to any company striving for excellence in customer service and cost reduction. While these goals are relevant to a business, not every company considers warehousing as their core competence, which in turn reflects on their willingness to invest in extensive warehousing solutions and accept long implementation time.

With this in mind, companies with straightforward warehousing needs, such as small distributors, manufacturing or service companies, have a number of challenges to deal with while ensuring that overall goals are reached.

To sustain efficiency and short order handling time, items must be easy to find in the warehouse. Additionally, warehouse workers must be able to focus on carrying out physical movements rather than spending time in front of computers recording information. Moreover, in companies that experience high turnover of warehouse workers, the ability to train them quickly on using the program is highly relevant.

Main Topics

•

Set Up Basic Warehousing
•

Receive and Put Away Items
•

Pick and Ship Items
•

Move and Adjust Items in Warehouse

Labs

•

Set Up a Warehouse Location
•

Receive and Put Away from the Purchase Document
•

Receive with a Warehouse Receipt
•

Pick and Ship with Inventory Pick Documents
•

Ship with Warehouse Pick and Ship Documents
•

Move Ten Loudspeakers to an Empty Bin

Completing this chapter allows students to:

•

Set up locations for warehousing, including bin setup.
•

Receive and put away items using the purchase order, inventory put-away, or warehouse receipt documents.
•

Pick and ship items using the sales order, inventory pick, or warehouse shipment documents.
•

Move items between bins.
•

Adjust item quantities in bins.

Chapter 6: Handle Serial/Lot Numbers

As the flow of goods in the modern supply chain becomes more complex, the ability to keep track of items increases in importance to the companies in the supply chain. While monitoring an item's transaction flow can be obligatory in certain businesses (for instance, those dealing with hazardous products), other businesses may find it advantageous to monitor products that are associated with warranties or have expiration dates.

The Item Tracking granule in Microsoft Dynamics NAV provides a company with an easy-to-use tracking system, which can take into account information about each unique piece of merchandise, such as:

•

When it was received
•

Where it was placed
•

When it expires
•

Which customer bought it and when

The functionality is based on using serial and lot numbers and allows the user to receive and ship multiple quantities with serial and lot numbers from a single order line entry. Item tracking entries, which represent the transaction history of each individual item with serial and/or lot numbers, are the records used to trace an item along its movement through the supply chain.

Main Topics

•

Set Up Item Tracking
•

When to Use Item Tracking
•

Handle Inbound Serial/Lot Numbers
•

Handle Serial/Lot Numbers on Inventory
•

Handle Outbound Serial/Lot Numbers
•

Trace Serial/Lot Numbers
•

Navigate with Serial/Lot Numbers
•

Print Serial/Lot Numbers in Documents and Reports

Labs

•

Buy and Sell Items with Serial/Lot Numbers
•

Auto-Pick Monitors by FEFO
•

Trace First Production Order for Item 2000

Completing this chapter allows students to:

•

Set up item tracking.
•

Distinguish when and how to use serial/lot numbers.
•

Handle inbound serial lot numbers.
•

Handle serial/lot numbers on inventory.
•

Handle outbound serial/lot numbers.
•

Trace posted serial/lot numbers throughout the supply chain.
•

Navigate with serial/lot numbers.
•

Print serial/lot number documents and reports.

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