Accounts Receivable in Microsoft Dynamics SL 7.0
Course 8827: One day; Instructor-led
Introduction
This
one-day course explores the accounting cycle and the processes required
to enter invoices and receive payments from customers. This course shows
how to perform additional functions such as credit memos, prepayments,
small balance write off, print customer statements, reverse and void payments,
and month-end closing. Also included in the course are: setting terms
for calculating document discount dates and due dates, using balance forward
and open-item statements, and applying any mix of the comprehensive service
and finance charges available.
Students apply payments and credit memos to specific unpaid invoices by using several automatic payment application options to assist in keeping customer payment information consistent and accurate. Using reporting features to present data in different ways, including many standard reports such as Aged Accounts Receivables, Customer Trial Balance, and the Accounts Receivable Batch Register is explained. This course also delves into defining default values that automatically populate data fields and gather the information needed by exploring powerful inquiry and lookup functions.
Attendees review how to improve productivity, reduce cycle time, and gain control over accounts receivable processes. Users speed data entry with recurring invoice options that automatically default payment terms and other fields defined in the customer maintenance record. Then apply payments manually or automatically to invoices on a monthly or periodic basis. This is an essential course for all end-users, consultants, and implementers who want to learn about this core module of the Microsoft Dynamics SL Financial system.
Classroom training provides in-depth learning via hands-on interaction. Through demonstrations, presentations, and classroom activities, students can receive hands-on experience with instruction from our certified staff and increase productivity and efficiency by learning tips and tricks from product specialists.
Audience
Accounts Receivable training is recommended for anyone who plans to implement, use, maintain, consult, or support Microsoft Dynamics SL. The class is targeted toward data entry clerks, administrators, office managers, CEOs, and consultants who need to understand the technical aspects of Accounts Receivable and gain foundational knowledge of the application functionality.
At Course Completion
Course completion
objectives are:
• Perform
all Accounts Receivable related data entry functions including customer
invoicing, customer payment application, and recurring invoices.
• Perform
maintenance on Accounts Receivable documents and maintenance records such
as customers, customer classes, and recurring invoices.
• Apply
payments and prepayments to customer balances or against specific invoices.
• Print
standard reports for audit trail purposes, financial analysis and to verify
data entry.
• Identify
the impact of the Accounts Receivable module on other modules.
• Troubleshoot
and correct operator input errors including incorrect period to post,
incorrect document amounts, or dates and incorrect or unnecessary documents.
• Perform
month-end procedures including aging customer documents, closing statement
cycles, and printing customer statements.
Prerequisites
Before attending
this course, students must have:
• General
knowledge of Microsoft Windows.
• Knowledge
of Basic navigation functions in Microsoft Dynamics SL.
• Completion
of General Ledger training course is helpful but not required.
Microsoft Certified Professional Exams
No Microsoft Certified Professional exams are associated with this course currently.
Course Materials
The Courseware includes a comprehensive workbook and Basic Procedure Guide.
Course Outline
Chapter 1: Overview
This chapter introduces students to the Accounts Receivable module of Microsoft Dynamics SL product and training course. The chapter introduces the windows and processes that are used to complete the accounting cycle in Accounts Receivable.
Also, it is important to note that this chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Course
Description
• Module
Overview
• Accounts
Receivable Process Flow
• Other
Features
The goals
for completing this chapter are for students to:
• Understand
the goals of this course.
• See
how the Accounts Receivable module fits into the suite of available modules
for the Microsoft Dynamics SL system.
• Follow
the flow of transactions through Accounts Receivable.
Chapter 2: Active Overview
This chapter examines the core processes that are used in the Accounts Receivable module. The purpose of this chapter is to introduce each step in the accounting cycle, briefly discuss its purpose, and primary features, and focus on its function in the accounting cycle. Please note that this chapter is not intended to provide a detailed primer on each of these topics.
This chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Transaction
Flowchart
• Invoice
Entry
• Payment
Entry
• Viewing
Results
The goals
for completing this chapter are for students to:
• Identify
the basic processes required to enter a customer invoice.
• Understand
the purpose of the Payment Application process.
• View
the results of transactions.
Chapter 3: Customer Maintenance
This chapter examines the setup of customers. The purpose of this chapter is to describe the information required to define a customer in the system. A customer must be defined before Accounts Receivable documents can be entered.
Main Topics
• Procedures
for Maintaining Customers
• Customer
Maintenance window
• Customer
Class Maintenance window
• Customer
History window
Lab: Customer
Maintenance
• Create
new customers
The goals
for completing this chapter are for students to:
• Create
and maintain customers.
• Define
default values for customers.
• Understand
the uses of the customer classes.
• View
Customer Balances.
Chapter 4: Invoice and Adjustment Entry
This chapter discusses the concept of batch entry. The fields and features of the Invoice and Memo window are discussed. This chapter examines the types of documents that can be entered in the Invoice and Memo window and the processes required to update customer balances. Also, execute reports to verify information entered and use the Document Maintenance window to edit information after a batch is released.
Main Topics
• Procedures
for Entering Invoices
• Invoice
and Memo Entry Window
• Debit
and Credit Memo Documents
• Document
Maintenance
• Releasing
Accounts Receivable Documents
• Accounts
Receivable Batch Reports
Lab: Invoice
and Memo Entry
• Enter
documents to issue invoices to customers
Lab: Credit
Memo Entry
• Issue
a credit memo to a customer for unneeded goods
Lab: Invoice
and Memo Entry (Optional)
• Enter
a batch of invoices with documents for various customers
The goals
for completing this chapter are for students to:
• Create
invoice, debit memo, and credit memo documents.
• Edit
documents for customers.
Chapter 5: Customer Inquiry
This chapter examines the series of windows available for viewing customer balances and drilling down to the transaction details. The Inquiry windows provides the ability to view customer balances and documents without having to print reports. Learn to view balances and drill down to the details of the transactions.
Main Topics
• Customer
Inquiry Window
• Customer
Activity window
• Documents
Report
• Customer
History
Lab: Customer
Inquiry
• Use
the Customer Inquiry window to view Accounts Receivable data
Lab: Customer
Reports
• Use
the Aged AR report to view customer data
The goals
for completing this chapter are for students to:
• Perform
customer inquiries.
• Locate
customer documents.
• Drill
down to document details
Chapter 6: Payment Application
The chapter explores the different ways that payments, prepayments, and credit memos are applied to invoices. The auto payment application process is discussed as well as the differences, advantages, and disadvantages among the different application methods.
Main Topics
• Payment
Application Window
• Payment
Entry Window
• Auto
Payment Application Process
• Payment
Applications Report
Lab: Payment
Entry and Application
• Print
the Cash Requirements report and select documents for payment processing
Lab: Payment
Entry and Application
• Enter
a payment and immediately apply it to a specific customer invoice
Lab: Payment
and Prepayment Entry
• Use
the Payment Entry window to enter payments for customers
Lab: Payment
Application
• Apply
previously entered payments to specific customer documents
The goals
for completing this chapter are for students to:
• Create
payments for customers.
• Apply
payments to specific customer invoices.
• Apply
credit memos to customer invoices.
• Create
Pre-payments.
Chapter 7: Payment Application Inquiry/Reversal
This chapter explores the options for dealing with incorrect payments. The chapter describes how to reverse payment applications, correct payments entered for the wrong customer, void payments, and optionally charge Non Sufficient Fund fees.
Main Topics
• Reverse
Payment Applications
• Reclassify
Payments to Different Customers
• Void
Payments
Lab: Payment
Application Inquiry/Reversal
• Use
each of the functions in the Payment Application Inquiry/Reversal window
to void, reclassify, and reverse payment applications
The goals
for completing this chapter are for students to:
• Reverse
Payment Applications.
• Reassign
payments to different customers.
• Void
payments.
Chapter 8: Small Balance/Credit Write-Off
This chapter describes how to void a payment after it has been issued. View the reinstated invoice, and understand the steps to issue a new payment.
Main Topics
• Write-Off
using Payment Application Window
• Small
Balance/Credit Write Off
Lab: Write
Off in Payment Applications
• Write
off a discount taken after the discount date using the Payment Application
window
Lab: Small
Balance Write Off
• Write
off documents that met specified criteria
The goals
for completing this chapter are for students to:
• Set
limits for Small Balance Write-off.
• Write
off small balances and credits during Payment Application.
• Write
off small balances and credits for a set of documents.
Chapter 9: Recurring Invoices
Use the recurring invoice feature to make repetitive documents more efficient. This chapter demonstrates defining a recurring item and executing the process to create the invoice each period.
Main Topics
• Procedures
for using Recurring Invoices
• Recurring
Invoice Maintenance
• Generate
Recurring Invoices
Lab: Create
a Recurring Invoice
• Create
a recurring item for a quarterly service contract.
• Generate
the recurring invoice.
The goals
for completing this chapter are for students to:
• Determine
when invoices should be defined as Recurring Invoices.
• Set
up Recurring Invoices.
• Process
Recurring Invoices to generate a batch.
Chapter 10: Customer Statements
This chapter introduces the procedures that should be run prior to printing customer statements. The chapter also demonstrates how to set up and apply finance charges, view aging balances, and the options for assigning customers to statement cycle groups and printing statements.
Main Topics
• Procedures
for Processing Customer Statements
• Statement
Cycle Maintenance
• Apply
Finance Charges
• Age
Customer Detail
• Close
Statement Cycle
• Print
Statements
Lab: Process
Customer Statements
• Apply
Finance Charges
• Age
Customer Detail
• Close
the Statement Cycle
• Print
Customer Statement
The goals
for completing this chapter are for students to:
• Decide
when to print customer statements.
• Define
statement cycles for customers.
• Age
customer documents.
• Apply
Finance Charges XE "Apply Finance Charges" .
Chapter 11: Month-End Procedures
The objective of this chapter is to describe how to create a closing checklist to ensure all transactions and activities have been completed for the accounting period. The chapter demonstrates how to produce appropriate audit trail reports,correct an out of balance condition, and close only Accounts Receivable or all modules for the period. This chapter also discusses the detail retention and deletion options.
Main Topics
• Balance
the Accounts Receivable module to the General Ledger
• Correct
an Out of Balance Condition
• Close
for the Month or Year
• Delete
Accounts Receivable Detail
• Perform
Accounts Receivable Integrity Payment
The goals
for completing this chapter are for students to:
• Understand
Month-End processes and procedures.
• Balance
Accounts Receivable to General Ledger.
• Decide
when to close Accounts Receivable for the period.
• Execute
the Closing process.
• Delete
detail for Accounts Receivable.
• Understand
the AP Integrity Check and when to use it.
Appendix A: Accounts Receivable Setup
Understand the defaults and user options defined in the Accounts Receivable Setup window. Even though these options are typically not changed after the product is implemented, the chapter discusses default values and processes through the settings in this window.
This chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Accounts
Receivable Setup
• Accounts
Receivable Implementation Worksheet
• Salesperson
Maintenance
• Customer
Class Coding
• Statement
Cycles
• Sales
Territory
• Customer
Class
• Initialize
Customer History
The goals
for completing this chapter are for students to:
• Understand
the options in the Accounts Receivable setup window.
• Understand
how the Accounts Receivable setup options impact the Accounts Receivable
module.
• Initialize
existing history.
Appendix B: Sales Tax Maintenance
This chapter discusses the options for tracking Sales Tax. The student learns how to define taxes and enter updated tax rates, set the default tax IDs for customers/vendors, and use taxes in data entry.
This chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Sales
Tax Procedures
• Tax
Maintenance
• Tax
Categories
• Tax
Groups
• Assigning
Taxes to Customers
• Using
Taxes in Data Entry
• Tax
Reporting
The goals
for completing this chapter are for students to:
• Define
Sales Taxes.
• Understand
Tax Groups.
• Understand
Tax Categories.
• Use
taxes in data entry.
Appendix C: Terms Maintenance
This Appendix defines payment terms for vendors/customers and teaches the student how to set up terms with discount options. Multiple installments can be defined using standard frequencies or user defined payment dates and amounts.
This chapter is optional and can be skipped at the instructor's discretion. If the instructor feels that each student's background provides sufficient experience in these topic areas, then the instructor reserves the right to skip this chapter.
Main Topics
• Shared
Information Terms Maintenance
• Multiple
Installments
• Using
Multiple Installment Terms
The goals
for completing this chapter are for students to:
• Define
Terms for use in Data Entry.
• Create
Multiple Installment Terms.
• Use
multiple installment Terms.
Appendix D: Accounts Receivable Case Study
This appendix includes a case study of Accounts Receivable. The case study allows students to practice what has been learned in a comprehensive exercise. The case study is organized such that each task builds on the previous task.
Based on country-specific needs, this chapter is optional for classroom presentation.
Main Topics
• Customer
setup
• Customer
Statements
• Period-end
reports
The goals
for completing this chapter are for students to:
• Set
up and maintain Accounts Receivables.
• Achieve
a comprehensive understanding of how the various parts of Accounts Receivable
are interconnected
For more information or to give feedback, send e-mail to info@OneApex.com or call 949-597-2100
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